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ARTICLE I
OFFICERS AND ELECTIONS

Section 1 Officers of the Stockton Sportsmen’s Club shall consist of a President, Vice President, Secretary, Treasurer and Sergeant-at-Arms.

Section 2 Nomination of officers will be in October and November.

Section 3 Election will be held in December.

Section 4 Officers will be elected by secret ballot.


ARTICLE II
DUTIES OF OFFICERS

Section 1 President. It shall be the duty of the President to preside at all regular meetings, preserve order, promote harmony and enforce the Constitution and By-Laws. He shall decide all questions of order, subject to appeal from the body, shall cast his vote in case of a tie, and shall appoint all committees, unless otherwise ordered by the Board of Directors, and shall act as ex-official member of all committees.

Section 2 Vice President. The Vice President shall assist the President when necessary, and, in his absence, perform all the duties, and be vested with all the powers of the President, heretofore enumerated. He shall be Chairman of the Budget Committee and he shall form a committee to adopt an operating budget for the Club. Budget must be approved by the Board of Directors and the general membership.

Section 3 Secretary. The Secretary shall record the minutes of all meetings, read all documents and correspondence, and conduct all official correspondence. The Secretary may be bonded in the amount the Executive Committee may set. Said bond will be issued by a corporate security company, licensed to do business in the State of California, and the bond is to be pre-paid by the Club.

Section 4 Treasurer. The Treasurer shall receive and receipt all monies. He shall have charge of the financial records of the Club. Upon taking office, he shall receipt for all personal property of the Club delivered to him by his predecessor and deliver to the President an inventory of said property. The Treasurer may be bonded in the amount the Executive Committee may set, said bond to be issued by a corporate security company, licensed to do business in the State of California, said bond to be paid by the Stockton Sportsmen’s Club.

All funds received by him shall be deposited forthwith in such bank as the Executive Committee may direct, to the credit of the Club.

He shall have and keep his accounts and records in condition for audit at all times.

The Treasurer shall, with the approval of the Executive Committee, set up a budget for the ensuing year.

All checks shall require the signature of the Treasurer or Secretary, and counter-signed by the President or Vice President.

Section 5 Sergeant-at-Arms. The Sergeant-at-Arms will see that all members present at the general membership meetings sign the roll book. He shall collect all fines levied by the President at the meetings and Club functions and submit them to the Treasurer. He will see that all orderly requests by the President be carried out in an orderly fashion.

Section 6 Board of Directors Duties. Determines financial policies of the organization. Furnish a complete annual audit of the books. To furnish an annual financial report to the members. Said audit shall be made by a committee appointed by the President, confirmed by the Executive Committee.

To act as Court of Appeals on all matters relative to membership status.

They shall be authorized to spend an amount not to exceed $100.00 for the current expenses, and not to exceed $200.00 in any one month without the consent of the membership.

Section 7 The immediate past President shall be a voting member of the Board of Directors.


ARTICLE III
ELIGIBILITY TO HOLD OFFICE

Section 1 Any member that has been elected by the membership, who is in good standing, is eligible to hold office.


ARTICLE IV
TERM OF OFFICE

Section 1 All officers shall be elected for one (1) year, to serve from January through December, or until the new officers receive the Oath of Office.


ARTICLE V
BOARD OF DIRECTORS

Section 1 Members of the Board of Directors shall serve for a term of two years and shall be elected at the same time as the officers. Three new Board members shall be elected each year. This will make the Board consist of seven members and five officers (the President, Vice President, Past President, Secretary, Treasurer, and Sergeant-at-Arms). A vacancy occurring on the Board of Directors shall be filled by the number one alternate. Alternates number two and three will each move up one number, and the President shall appoint a member from the general membership to become the third alternate, with the approval of the Board. This alternate shall serve only the unexpired term remaining.

Section 2 The Board of Directors of the Corporation shall be known as it's Executive Committee and shall be the elected officers and Board members as mentioned in Article V, Section 1 of these By-Laws.

Section 3 The President shall be the Chairman of the Board of Directors and will cast his vote only to break a tie vote occurring on the Board of Directors.

Section 4 Regular meetings of the Directors shall be held once each month. Special meetings shall be held if requested each month. Special meetings shall be held if requested by three members of the Board. Requests shall be made to the President.

Section 5 A quorum of the committee shall consist of seven voting members.

Section 6 No officer or member, and no committee of the Club, other than the Executive Committee, shall have the power to enter into any contract, undertaking or agreement, in behalf of, in the name of, or binding upon this Club, or make any disbursements of its funds without the approval of the Board of Directors. The auditing committee shall render a yearly report to the Board of Directors.

Section 7 The minutes of all meetings of the Committee must be submitted in written form and be read at the next regular meeting of the Club. At the request of any one member of the Club at such meeting, any one or more parts of said minutes or acts of the Committee may be voted upon separately by the Club. If said minutes, or any parts thereof, are approved by a majority vote of the members present that are entitled to vote at such meetings, such approval shall be a ratification and adoption by the Club of such acts or proceedings so approved. If a majority of such votes disapproves any one or more acts of the Committee, such acts or proceedings shall be ineffective, and until approved as herein provided, by the Club.

Section 8 In the absence of a member of the Executive Committee, an alternate will have the right to vote in his place.

Section 9 Penalties: Any officer or member of the Board who is absent three (3) consecutive meetings without good reason and prior notice to the President may have his chair declared vacant at the discretion of the President, and upon majority vote of the Board of Directors.


ARTICLE VI
NOMINATION FOR OFFICE

Section 1 A nominating committee of five members shall be appointed by the president. The immediate past President will be it's Chairman. In the absence of the past President, a member will be appointed by the President to be it's Chairman. Duties of this committee shall be to provide a slate of officers and directors who are eligible and willing to serve for the ensuing year. This committee shall make its report at the October Club meeting. The committee shall select members for each office and at least six members for the Board of directors--members to elect three of the six presented. The three runners-up will be the alternates, namely first, second and third in the order of votes received. Further nominations for officers and Board members may be made by submitting at any time prior to the November meeting, such nominations must be in writing and signed by at least five members of the Club, members signing must be in good standing.

Section 2 Any member of the Board of Directors wishing to run for an office must vacate his chair on the Board of Directors, if they are elected, by the first regular meeting in January, after the election in December of the year they ran. No person shall serve on the Board of Directors for more than two (2) consecutive terms.


ARTICLE VII
INSTALLATION OF OFFICERS

Section 1 After the elections at the December meeting, the elected officers will assume their chairs at the first regular meeting in January, after receiving the Oath of Office.


ARTICLE VIII
EXPULSION - RECALL

Section 1 If any officer violates the By-Laws of this organization, or is convicted of an offense that will bring discredit to the Club, or is deemed by the members to be an undesirable, or willfully neglects his duties, shall be subject to recall. It shall take two-thirds majority of the membership present to effect a recall.

Section 2 In the event of the recall of a Club Officer, the vacant office shall be filled by special election as soon as possible. The Club President may appoint a member fill the office until the election is held. In the event the recalled officer shall be the President, the Vice President shall then assume the responsibilities mentioned in Article II, Section 1, for the President.

Section 3 Any member of the organization who is convicted of an offense that will bring discredit to the Club, or is deemed undesirable by his fellow members, shall be subject to expulsion. Allegations under this heading shall be reported to the President and referred to a committee of (5) five to be appointed by the Chair. A report of this committee shall be made to the regular Board meeting of the Club, and expulsion shall be by a two-thirds majority vote of the members present.

Section 4 Any member receiving a second offense as described in Sections 1 and 2 shall automatically be permanently expelled from the Club.


ARTICLE IX
MEETINGS

Section 1 The regular stated meeting of the organization shall be held on the third Tuesday evening of each month.

Section 2 Twenty percent (20%) of the members of the Club in good standing shall constitute a quorum.

Section 3 The President shall be empowered to select a place for a regular or special called meeting. Members must be notified.

Section 4 Special meetings may be called by the President whenever deemed necessary. Membership must be notified before the day of the meeting.

Section 5 Notices of all regular or special meetings shall be mailed to every member as to place of meeting, with the date and time; with the exception of an emergency nature.

Section 6 Important business matters that require considerable debate or are of a grave nature, may be referred to a committee (appointed by the President) for study and agreement. This committee shall present their findings at the next regular Board meeting.

Section 7 If the President desires to debate a subject after presenting it, he shall relinquish the gavel to the next officer in line for the period of the debate.

Section 8 Authorized delegates attending out-of-town meetings and conferences may be reimbursed for food, lodging and transportation upon presentation of receipts for same. Delegates shall give oral or written reports at the next general membership meeting.


ARTICLE X
MEMBERSHIP

Section 1 Applicants must receive their applications for membership from a member in good standing. All applicants must have reached their eighteenth birthday. Applicants must submit their applications to the Membership Committee Chairman at a general membership meeting. In the absence of the Membership Committee Chairman, applications shall be submitted to the Secretary. No action shall be taken on the application until the applicant has been to two consecutive general membership meetings, paid the annual dues and initiation fees, and been interviewed by the Membership Review Committee.

Section 2 New membership shall be issued only upon a three-fourths majority vote of the membership present when application is presented for acceptance. If a three-fourths (3/4) majority approval for acceptance is not reached by the Board of directors, the Chairman of the Membership Review Committee shall notify the recommending member of the decision. Applicants may appeal the decision to the Board in writing within thirty (30) days of notification of non-acceptance by recommending member.

Section 3 All applications shall be accompanied by the initiation fee and the annual dues. The initiation fee shall be reviewed annually and set by the Board of Directors, and approved by the membership. Dues and initiation fees shall be refunded if the applicant is not accepted. All members in good standing, active and supporting shall have voting rights.

Section 4 Evaluation Committee: The Evaluation Committee shall consist of a Chairman and four (4) active members and shall meet quarterly to evaluate each membership. Recommendations shall be made to the Board of Directors of the Stockton Sportsmen's Club.

Evaluations of memberships shall run from January 1st to January 1st of the prior year. An active membership will be one that consists of attending at least six (6) meetings per year and to also consist of at least twenty (20) hours of work party or committee participation, holding an office or chairing a committee, during this twelve (12) month period.

Any member not meeting the requirements of active membership shall be a supporting member.

Any action of the Evaluation Committee regarding curtailment of a member's hunting privileges or active membership status may be appealed to the Board of Directors of the Stockton Sportsmen's Club either in person or writing at the next regular meeting of the Board within thirty (30) days of curtailment, and a unanimous decision shall be reached.

It shall be the responsibility of each committee Chairman or work party Chairman to see that the names of working members and hours participated be turned in to the Evaluation Committee Chairman monthly.

Section 5 Membership shall be of two classes--active and supporting. Active members shall have all the privileges of the Club as well as the option of participating in other Club activities on property controlled by the Club for that particular activity and shall be required to pay a participating fee for each activity should a fee be required. Such fee to be levied by the Board of Directors.

Section 6 A supporting member is a member who pays dues and does not meet the requirements mentioned in Article X, Section 4, Paragraph 2. They may attend social activities only, and pay any fees set on said activities.


ARTICLE XI
LOSS OF MEMBERSHIP

Section 1 Loss of membership shall occur for non-payment of dues. An infraction of the By-laws may also result in the loss of membership.

Section 2 Loss of membership may be appealed to the Board of Directors in person, and a three-fourths majority vote of the Board shall be required for reinstatement.


ARTICLE XII
DUES

Section 1 Dues shall be payable on January 1st, and delinquent on January 31st. A written notice shall be printed in the November and December issues of the Stockton Sportsmen's Club bulletin. A written notice will be sent to each delinquent member after January 31st indicating if dues are not paid by March 1st, they will no longer be a member of the Stockton Sportsmen's Club, Inc.

Section 2 The Board of Directors shall review the amount of the dues annually and shall recommend any increase in dues to the general membership by the November general membership meeting for approval. Approval shall be by three-fourths majority vote of the members present at the November general membership meeting.


ARTICLE XIII
COMMITTEES

Section 1 All committees shall be appointed by the President.

Section 2 The President shall appoint a Chairman for each committee, and said Chairman shall make a progress report at each meeting.


ARTICLE XIV
AMENDMENTS TO BY-LAWS

Section 1 Any amendment to these By-Laws shall be presented by the By-Laws Chairman at three (3) consecutive general membership meetings. At the third meeting, a three-fourths majority vote of the members present shall be necessary for approval and adoption of the amendments or amendment.

Section 2 Any member in good standing may submit recommendations for amendments in writing to the By-Laws Chairman or Board of Directors.


ARTICLE XV

Section 1 Upon winding up and dissolution of the corporation, after paying or adequately providing for the debts and obligations of the corporation, the remaining assets shall be distributed to a non-profit fund, foundation or corporation, which is organized and operated exclusively for charitable, educational, or religious and/or scientific purposes, and which has established its tax-exempt status under Section 501 (c) (3) of the Internal Revenue Code.


ARTICLE XVI

Section 1 No part of the net earnings of this corporation shall ever inure to or for the benefit of or be distributable to its members, trustees, officers, or other private persons, except that the corporation shall be empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the exempt purposes for which it was formed.


ARTICLE XVII

Section 1 Notwithstanding any other provisions of these Articles, the corporation shall not carry on any other activities not permitted to be carried on by a corporation exempt from Federal Income Tax under Section 501 (c) (3) of the Internal Revenue Code of 1954.


ARTICLE XVIII
RULES OF ORDER

Section 1 Robert's Rules of Order shall govern in all matters not covered by the foregoing By-Laws.


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Last Updated: Jan. 2011